Mindful Meeting Invitation

A template for Outlook and other calendar clients for encouraging good meeting invitation etiquette

To use the template, press the Copy To Clipboard button and paste it into your meeting invitation.

Log:

• Invitation sent

Goal

What we want to accomplish during this time:

• Decide on this
• Finish that
• Etc.

Agenda

What activities or topics we’re planning to do or discuss:

• Discuss this topic
• Run this activity
• Etc.

Preparation

What participants need to do in advance of the meeting to make it productive:

• Read this
• Do this
• Etc.

Organizer Checklist

• I only requested the time of people who really need to be here (or designated them as optional).
• I confirmed that required attendees are free at this time.
• I included the goal, agenda, and any needed preparation above.
• I accounted for both co-located and remote participants.
• I scheduled only the time needed.
• I have included the project billing code, if relevant:

Have a suggestion or want a copy of the Mindful Meeting Invitation template? View the project on Github